AppsForOps 3.12 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.12 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


Employee 360

  • Ability for Tax File Number (TFN) to only be mandatory if user profile updates are pushed to Xero.


Expense Claim

  • Added support for a wide range of additional currencies.


Time Off

  • Ability for a manager to see all of their direct reports Time Off via My Teams Time Off on the Time Off landing page.

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AppsForOps 3.11 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.11 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


Invoice

  • Ability to download an Invoice in Submitted Invoices and in an Invoice preview.
  • Ability to mark Invoices as paid before the Invoice due date from Submitted Invoices.
  • Ability to resend an Invoice from Submitted Invoices.
  • Ability to sort on Invoice #, Customer or Invoiced To in Submitted Invoices.
  • Maintenance on Invoice due date calculations.


My Processes

  • Ability to search and filter My Processes.


Project

  • Ability to add a category to Project Documents.
  • Ability to download an Invoice from Project Invoices.
  • Ability to filter Project Timesheets to a specific date range.
  • Ability to easily see which comments relate to which Timesheet in Project Timesheets.
  • Maintenance on Project Timesheet export filters.
  • Maintenance on Project Timesheet export data.

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AppsForOps 3.10 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.10 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


Employee 360

  • Ability to review a user’s Managers when a user is set as Inactive.


Expense Claim

  • Ability to generate a PDF report of an Expense Claim from My Submitted Expense Claims.
  • Ability to setup and maintain Per Diems and use Per Diems in Expense Claims.


Invoice

  • Ability to see which Invoice have been sent out by the system.
  • Ability to see all Invoices and download them.


My Calendar

  • Ability to see all Travel Request data in My Calendar.
  • Internet Calendar is now enabled by default


My Dashboard

  • Ability to selectively download Expense Claim attachments for Expense Claim reports.


My Glances

  • Ability to show predicted Time Off in My Glances.


Project

  • Ability to see an audit of changes to Project details.


Task+

  • Ability for task owner to Accept Resolution at any stage of the Task+.


Time Off

  • Ability to carry over previous Time Off balance when resetting Time Off types.
  • Ability for a user to request their own Time Off in Lieu which gets routed for approval.

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AppsForOps 3.9 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.9 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


Customer 360

  • Ability to see all Partners that work with a Customer in the Customer dashboard.


Expense Claim

  • Ability to upload a completed Expense Claim to Xero.


Invoice

  • Added a watermark to Invoices that are in Draft status
  • Ability on Invoice in Draft or Approval to easily see Project details
  • Ability to flag a contact as an Invoicing contact
  • Ability to generate a Paid in Advance Invoice
  • Ability to generate Invoices for a Customer that is serviced by multiple Partners
  • Ability to preview an Invoice before you Generate Invoice
  • Ability to print Invoice from the PDF preview
  • Ability to see the Purchase Order Number at the top of the Invoice


My Calendar

  • Ability to hide and show birthdays on My Calendar.


My Dashboard

  • Maintenance on the Scheduler: Billable vs. Non-billable Report
  • New Planned Time Off Report
  • New Time Off Requests Report
  • New Time Off Taken Report


My Task List

  • Maintenance on the Admin task list


Project

  • Ability to add a Contact from a Project
  • Ability to export Expenses, Invoices and Timesheets from the Project Dashboard
  • Ability to mark a Contact on a Project as the Invoicing Contact
  • Ability to see all Invoices on the Project Dashboard
  • Ability to see the Timesheet snapshot on Projects
  • Ability to select a Partner at a Project level


Scheduler

  • Ability to see Timesheet snapshot on Scheduler


Timesheet

  • Ability to log a Timesheet on behalf of someone else
  • Ability to modify an approved Timesheet
  • Ability to request a Project
  • Ability to see Timesheet snapshot
  • Ad hoc button to log time against an Open or Closed Project


Time Off

  • Ability to hide Time Off balances in UI and notifications for certain Time Off types
  • Ability to not accrue Time Off on public holidays during Unpaid Time Off
  • Improved incomplete setup detection


Administration

  • Ability to manage document types for Customer 360 documents
  • Maintenance on Newsfeed Admin

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It’s a Chatbot world (with a dash of AI)

The way people communicate online is rapidly changing. First came email and message boards- then social networks took over.

The most recent development is messaging applications. People are spending more time than ever before using Facebook Messenger, WhatsApp, Telegram, and the like.

At the same time people are downloading and using fewer mobile apps.

Just take a look at the below graphic that shows the top 10 most used apps:

And with the rise of messaging platforms comes the rise of Chatbots.

So, what is a Chatbot?

  • Chatbots are computer programs that mimic conversations with people using artificial intelligence.
  • Chatbots provide a more human-like interaction and allow people to communicate with them in natural language.
  • They also provide opportunities for a user to ask questions and learn more and as a result that user has a more personalised engagement.

Why would you use a Chatbot?

  • One of the main drivers of Chatbots is messaging platforms.
  • Hooking a Chatbot into a messaging platform allows people to use services directly from the same interface they are using to talk to friends.
  • They don’t have to install and switch to a different app. It’s just there.

Delving into the world of Chatbots

Here at AppsForOps, we love tech and we are passionate about finding better ways to get things done: whether this be helping our customers to get immediate assistance or allowing them to check and action their tasks all via a conversation.

So with this in mind we delved into the world of Chatbots, added a dash of Artificial Intelligence (AI), and we created Ask Michelle and the AppsForOps Bot.

Ask Michelle

  • Ask Michelle is the AppsForOps customer service bot.
  • Ask Michelle enables you to learn more about AppsForOps and gets you the answers you need easily and quickly as we know your time is valuable.
  • Ask Michelle uses artificial intelligence to answer natural language questions. The best part? If she does not know the answer this time, she will the next. Ask Michelle gains knowledge over time too and, as with people, the more conversations she has, the better and more accurate her interactions become.

Check out Ask Michelle here: https://www.AppsForOps.com/AskMichelle

AppsForOps Bot

  • The AppsForOps Bot allows signed up users of the AppsForOps platform to view and action their tasks and more.
  • The AppsForOps Bot can be accessed through Facebook Messenger, Microsoft Teams and Skype.
  • The AppsForOps Bot uses artificial intelligence to allow users to retrieve and filter their tasks using natural language, for example you could ask the AppsForOps Bot to list your tasks for today or to show you your expense claim tasks. The AppsForOps Bot is even clever enough to detect which language you are speaking, switch to your language and continue the conversation with you.

Check out AppsForOps Bot here: https://www.AppsForOps.com/Bot

Enjoy chatbotting!

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AppsForOps 3.8 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.8 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


Memorable Dates

Due to popular request we now show the date with the description in Employee 360, My Profile and Customer 360.


My Calendar

We have made a number of tweaks on how time zones are handled and displayed in My Calendar.


My Dashboard

In My Data Export Dashboard we recently added a new report called “Scheduler: Billable vs. Non-billable”.

We have now further extended this report to include a tabular summary of the relevant amounts that this report displays.


Receipt

Similar to AppsForOps Expense Claim, we have added the ability to retry a Receipt upload to Xero should something go wrong when AppsForOps tries to upload this to Xero.


Scheduler

We have now added the ability to see Time Off that has been submitted but not yet approved on the Scheduler which is very handy for planning and scheduling purposes.


Task+

We have made a number of tweaks on how time zones are handled and displayed in Task+.


Timesheet

In Timesheet on AppsForOps Web we have added an auto generate button.

This will automatically prepopulate the Timesheet for the user with what they have been scheduled on for the week making submitting a Timesheet simpler, better and faster.

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AppsForOps 3.7 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.7 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


My Dashboard

We have rewritten one of our core reporting components to make it quicker and easier for us to add reports into the AppsForOps platform for you.

With the release of this new core reporting component we have added a new report called “Scheduler Billable vs Non-billable”.

This report provides the following:

  • A snapshot of the team and who is working on billable vs. non-billable work.
  • The ability to export this data by hours or amounts.


Tweaks

There were a number of other tweaks made across the platform, including:

  • Mileage rates in Expense Claim configuration can now have 4 decimal places.
  • Maintenance was performed on a number of things from My Calendar to Company 360 and more.

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AppsForOps 3.6 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.6 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


One login, multiple companies

Previously if a user wanted to login to different AppsForOps companies you needed a unique email address on each company to login to that specific company.

With the release of AppsForOps 3.6 we have added the ability to link one or more companies together, which in turn allows a user to login to one or more companies with the same email address.

Once the user is logged in they can:

  • Use the company switcher in My Calendar, My Dashboard or Employee 360 to switch to a different company.
  • In Employee 360 the user can manage all Payroll and Employee 360 related data.

From an app perspective:

  • If a user has been linked with one or more companies they can also be assigned to action tasks, as a manager or even to be part of a role in the linked company.
  • The user can then action any of these tasks from their task list.

Let’s have a quick look at this in action:


Multiple approvers

This provides the ability to assign tasks to one or more users in a role.

By way of example:

  • If you set up a role for Accounts Payable that contains three users Sheila, Bruce and Tom.
  • When the task is assigned to Accounts Payable all three users will receive a task on their task list.
  • Should Tom get to this task first, he can open it and action the task and the task has been completed it will automatically be dropped off of Sheila and Bruce’s task list.

AppsForOps 3.5 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.5 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:

Employee 360
Expense Claim
My Dashboard
Task+
Time Off


Employee 360

Use Employee 360 to store all information on your employees: employment details including salary package information, bank details, emergency contact information, memorable dates, documents and more.

Employee Onboarding Wizard

There is an all new Employee Onboarding Wizard which makes adding new users a snap. You can enter all Employee details from scratch, use an existing Employee as a starting point or even use an Employee Template as a starting point.

You can check it out here:
Menu > Employee 360 > Create

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AppsForOps User Type: Premium User vs. Standard User

Many of our customers and partners have asked us for the capability to restrict a user to just be able to see certain parts of the AppsForOps platform.

For example:
You may want a contractor just to be able to submit Timesheets or a company that you are doing work for to just be able to submit Task+ items. In both scenarios you may not want them to see any internal items like Newsfeed, Polls or even to be able to see Customer 360 or Employee 360.

The good news is that you can now do this by changing the user to a Standard User and then by selecting which of the following apps you would like them to see:
Directory, Expense Claim, Expense Pre-approval, Invoice, My Profile, Receipt & Bill, Scheduler, Task+, Timesheet and Travel Request.

This will restrict their AppsForOps access to just be able to see their task list and have access to the selected apps.

You can check it out here:
Menu > Employee 360 > Open an Employee record > Employee Details > AppsForOps User Type

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Expense Claim

Used where personal funds have been used to pay for something for the business and reimbursement is needed.

Expense Claim allows any employee to digitally submit, track and get their expenses reimbursed. It allows for customisable levels of approval, digital receipt storage, full reporting and more.

In the AppsForOps Expense Claim configuration you can now decide if you would like to send Expense Claims to a Payment Processing step.

If you choose not to, you can include a processing message that will be included in the Expense Claim request approved email.

For example:
Your Expense Claim has been approved and your Expense Claim reimbursement will be included as part of the end of month payroll run.

You can check it out here:
Menu > Administration > Select Expense Claim in the filter dropdown > Expense Claim Configuration

You can also check out more details on AppsForOps Expense Claim here:
https://www.AppsForOps.com/ExpenseClaim

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My Dashboard

My Dashboard is the reporting hub of the platform which offers transparency and control over the data associated with your applications.

We have added another two reports in My Data Export Dashboard:
Team Workload
Better Business Summary

The Team Workload reports gives you full visibility into all users who have tasks, what apps they have tasks for and at what stage gate each of the tasks are at.

The Better Business Summary provides a raft of great statistics on how AppsForOps is being used in your company.

You can check them out here:
Menu > My Dashboard > My Data Export Dashboard

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Task+

Task+ is a single place for employees to manage and track all their daily tasks: assign tasks to yourself, colleagues or even friends, categorise, prioritise and set due dates and reminders on any of your daily tasks.

You can now assign Task+ items to internal or external users. There is no need for external users to be an AppsForOps user and you can secure external Task+ items with a security code via text message. You can now also associate Task+ items with a Project and you have the ability to create sub tasks of Task+ items.

We have also updated AppsForOps for Microsoft Outlook and the AppsForOps Mobile App to include the above functionality.

You can check it out here:
Menu > My Task+

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Time Off

Used to track and manage all types of time off in a business.

Time Off allows employees to digitally submit, track and get approval for their Time Off requests. It allows for Time Off categorisation, balance maintenance, customisable levels of approval and more.

Once a user comes back in from Time Off, AppsForOps automatically assigns a task to them to confirm that they took the Time Off as logged. This is a great way for people to update their Time Off should it not have been taken as planned.

We have now added an additional configuration option which will auto complete this step after a certain amount of days.

You can check it out here:
Menu > Administration > Select Time Off in the filter dropdown > Time Off Configuration

You can also check out more details on AppsForOps Time Off here:
https://www.AppsForOps.com/TimeOff

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