AppsForOps 3.8 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.8 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


Memorable Dates

Due to popular request we now show the date with the description in Employee 360, My Profile and Customer 360.


My Calendar

We have made a number of tweaks on how time zones are handled and displayed in My Calendar.


My Dashboard

In My Data Export Dashboard we recently added a new report called “Scheduler: Billable vs. Non-billable”.

We have now further extended this report to include a tabular summary of the relevant amounts that this report displays.


Receipt

Similar to AppsForOps Expense Claim, we have added the ability to retry a Receipt upload to Xero should something go wrong when AppsForOps tries to upload this to Xero.


Scheduler

We have now added the ability to see Time Off that has been submitted but not yet approved on the Scheduler which is very handy for planning and scheduling purposes.


Task+

We have made a number of tweaks on how time zones are handled and displayed in Task+.


Timesheet

In Timesheet on AppsForOps Web we have added an auto generate button.

This will automatically prepopulate the Timesheet for the user with what they have been scheduled on for the week making submitting a Timesheet simpler, better and faster.

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AppsForOps 3.7 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.7 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


My Dashboard

We have rewritten one of our core reporting components to make it quicker and easier for us to add reports into the AppsForOps platform for you.

With the release of this new core reporting component we have added a new report called “Scheduler Billable vs Non-billable”.

This report provides the following:

  • A snapshot of the team and who is working on billable vs. non-billable work.
  • The ability to export this data by hours or amounts.


Tweaks

There were a number of other tweaks made across the platform, including:

  • Mileage rates in Expense Claim configuration can now have 4 decimal places.
  • Maintenance was performed on a number of things from My Calendar to Company 360 and more.

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AppsForOps 3.6 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.6 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:


One login, multiple companies

Previously if a user wanted to login to different AppsForOps companies you needed a unique email address on each company to login to that specific company.

With the release of AppsForOps 3.6 we have added the ability to link one or more companies together, which in turn allows a user to login to one or more companies with the same email address.

Once the user is logged in they can:

  • Use the company switcher in My Calendar, My Dashboard or Employee 360 to switch to a different company.
  • In Employee 360 the user can manage all Payroll and Employee 360 related data.

From an app perspective:

  • If a user has been linked with one or more companies they can also be assigned to action tasks, as a manager or even to be part of a role in the linked company.
  • The user can then action any of these tasks from their task list.

Let’s have a quick look at this in action:


Multiple approvers

This provides the ability to assign tasks to one or more users in a role.

By way of example:

  • If you set up a role for Accounts Payable that contains three users Sheila, Bruce and Tom.
  • When the task is assigned to Accounts Payable all three users will receive a task on their task list.
  • Should Tom get to this task first, he can open it and action the task and the task has been completed it will automatically be dropped off of Sheila and Bruce’s task list.

AppsForOps 3.5 Release Notes

Introduction

AppsForOps is proud to release AppsForOps 3.5 which provides a host of new and improved features and functionality across a number of areas in the AppsForOps platform.

What’s New in this Release?

Here are a few of the areas that contain updates in this release:

Employee 360
Expense Claim
My Dashboard
Task+
Time Off


Employee 360

Use Employee 360 to store all information on your employees: employment details including salary package information, bank details, emergency contact information, memorable dates, documents and more.

Employee Onboarding Wizard

There is an all new Employee Onboarding Wizard which makes adding new users a snap. You can enter all Employee details from scratch, use an existing Employee as a starting point or even use an Employee Template as a starting point.

You can check it out here:
Menu > Employee 360 > Create

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AppsForOps User Type: Premium User vs. Standard User

Many of our customers and partners have asked us for the capability to restrict a user to just be able to see certain parts of the AppsForOps platform.

For example:
You may want a contractor just to be able to submit Timesheets or a company that you are doing work for to just be able to submit Task+ items. In both scenarios you may not want them to see any internal items like Newsfeed, Polls or even to be able to see Customer 360 or Employee 360.

The good news is that you can now do this by changing the user to a Standard User and then by selecting which of the following apps you would like them to see:
Directory, Expense Claim, Expense Pre-approval, Invoice, My Profile, Receipt & Bill, Scheduler, Task+, Timesheet and Travel Request.

This will restrict their AppsForOps access to just be able to see their task list and have access to the selected apps.

You can check it out here:
Menu > Employee 360 > Open an Employee record > Employee Details > AppsForOps User Type

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Expense Claim

Used where personal funds have been used to pay for something for the business and reimbursement is needed.

Expense Claim allows any employee to digitally submit, track and get their expenses reimbursed. It allows for customisable levels of approval, digital receipt storage, full reporting and more.

In the AppsForOps Expense Claim configuration you can now decide if you would like to send Expense Claims to a Payment Processing step.

If you choose not to, you can include a processing message that will be included in the Expense Claim request approved email.

For example:
Your Expense Claim has been approved and your Expense Claim reimbursement will be included as part of the end of month payroll run.

You can check it out here:
Menu > Administration > Select Expense Claim in the filter dropdown > Expense Claim Configuration

You can also check out more details on AppsForOps Expense Claim here:
https://www.AppsForOps.com/ExpenseClaim

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My Dashboard

My Dashboard is the reporting hub of the platform which offers transparency and control over the data associated with your applications.

We have added another two reports in My Data Export Dashboard:
Team Workload
Better Business Summary

The Team Workload reports gives you full visibility into all users who have tasks, what apps they have tasks for and at what stage gate each of the tasks are at.

The Better Business Summary provides a raft of great statistics on how AppsForOps is being used in your company.

You can check them out here:
Menu > My Dashboard > My Data Export Dashboard

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Task+

Task+ is a single place for employees to manage and track all their daily tasks: assign tasks to yourself, colleagues or even friends, categorise, prioritise and set due dates and reminders on any of your daily tasks.

You can now assign Task+ items to internal or external users. There is no need for external users to be an AppsForOps user and you can secure external Task+ items with a security code via text message. You can now also associate Task+ items with a Project and you have the ability to create sub tasks of Task+ items.

We have also updated AppsForOps for Microsoft Outlook and the AppsForOps Mobile App to include the above functionality.

You can check it out here:
Menu > My Task+

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Time Off

Used to track and manage all types of time off in a business.

Time Off allows employees to digitally submit, track and get approval for their Time Off requests. It allows for Time Off categorisation, balance maintenance, customisable levels of approval and more.

Once a user comes back in from Time Off, AppsForOps automatically assigns a task to them to confirm that they took the Time Off as logged. This is a great way for people to update their Time Off should it not have been taken as planned.

We have now added an additional configuration option which will auto complete this step after a certain amount of days.

You can check it out here:
Menu > Administration > Select Time Off in the filter dropdown > Time Off Configuration

You can also check out more details on AppsForOps Time Off here:
https://www.AppsForOps.com/TimeOff

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AppsForOps is now a GetApp Time Tracking and Expense Claim Category Leader

Tired of playing spreadsheet tetris to match up time and expenses to customers and projects?

Look no further because by combining AppsForOps Timesheet and AppsForOps Expense Claim you can easily log both time and expenses to customers and projects.

AppsForOps Timesheet is a timesheet tool that is used to track and record where time is being spent in a business. The application allows any employee to digitally submit details of the time that they have worked on any project or task. It allows for customisable levels of approval, actual and billable time tracking, full reporting and more.

AppsForOps Expense Claim is an expense management tool for businesses. The application allows any employee to digitally submit, track and get their expenses reimbursed. It allows for customisable levels of approval, digital receipt storage, full reporting and more.

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“AppsForOps Expense Claim has been a mainstay in GetApp’s Category Leader ranking for Expense Management since Q3 2016, coming in strong at #16 this quarter. Impressive scores of 17 for its security protocols and 13 for mobile apps greatly contributed to its strong overall score of 44 points. An additional 7 for reviews helped solidify AppsForOps Expense Claim’s spot as one of the top 25 Expense Management solutions in GetApp’s ranking,” says GetApp researcher Suzie Blaszkiewicz.

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AppsForOps + Xero = Making Work Flow

Use Xero? Need to route work for one or two levels of approval before writing this into the accounting system? Then AppsForOps is ideally suited for you.


In Rod Drury’s (CEO of Xero) keynote at Xerocon South 2016 he talks about how small and medium businesses do not want to go out and spend thousands of dollars on big ERP suites.

Rod believes that businesses will use a combination of Xero and some add on technology to solve their problems.

One of these scenarios is taking the workflows that you would have in an ERP, like expense claim or timesheet approval, and move these out of the accounting engine and expose these workflows to employees who do not need to see the accounting system but that do need to be involved in the approval flows before this gets to the accounting engine.

AppsForOps is ideally suited to any company that needs to route work for one or two levels of approval before writing this data into the finance system. The AppsForOps platform offers several apps, with customisable workflows, that solve common operational problems.

Examples of applications are Expense Claim, Expense Pre-approval, Invoice, Receipt & Bill, Scheduler, Time Off, Timesheet and Travel Request management and more.

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Xero “Dream App”

AppsForOps has been labelled a Xero dream app which uses every single one of the Xero API’s to offer a seamless integration experience.

Read more in the blog post on How to create an app for the Xero marketplace or How AppsForOps can help you handle Xero App Overwhelm.

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Watch AppsForOps in Action

Join us for our popular 30 minute live demonstration on how AppsForOps can help you run a better business.

This webinar is perfect for those who want to explore AppsForOps for the first time.

You’ll be taken on a tour of the best features and how they can help you run a better business.

You can register here:
https://www.AppsForOps.com/Webinars

Or watch the on-demand version here.

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Explore the AppsForOps + Xero Integration

Download the AppsForOps + Xero Infographic

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A bit about AppsForOps

  • AppsForOps aims to increase efficiencies for small and medium businesses by providing a suite of integrated business apps which end users can could access anytime, from anywhere.
  • AppsForOps is a feature rich intranet with a number of powerful workflow enabled apps that can be configured to adapt to the way that each business likes to run its daily operations.
  • Examples of applications are Expense Claim, Expense Pre-approval, Invoice, Receipt & Bill, Scheduler, Time Off, Timesheet and Travel Request management and more.
  • It’s an intranet filled with valuable capabilities such as a staff directory, business dashboards, shared calendars and apps for task management, opinion polls and sharing company news.
  • Customers access the applications using a cloud based portal or via a mobile app.
  • AppsForOps customers can start with the full suite of apps, or start with one and grow to more.

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AppsForOps Expense Claim that “makes life so easy” is once again a GetApp Expense Management Category Leader

AppsForOps Expense Claim is once again a GetApp Expense Management Category Leader.

AppsForOps Expense Claim is an expense management tool for businesses. The application allows any employee to digitally submit, track and get their expenses reimbursed. It allows for customisable levels of approval, digital receipt storage, full reporting and more.

To find out more visit:
https://www.AppsForOps.com/ExpenseClaim

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GetApp’s quarterly ranking showcases the top 25 Expense Management apps based in the cloud. Each app is scored using five factors, worth 20 points each, for a total possible score out of 100. These factors include user reviews, integrations, mobile app availability, media presence, and security. Each app’s score is independent of commercial interests and existing relationships that GetApp has with app vendors.

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AppsForOps for Employment Agencies, Temp Agencies & Staffing Companies

Most agencies operate with the fundamental task of being the bridge between employers and job seekers. From the perspective of the employer, agencies save hours of time and stress. For job seekers, agencies are an experienced ally and effectively their employer.

Using an agency has several benefits. It allows companies to focus on their core business activities without having to spend large amounts of time on the recruiting and hiring process. It also allows them to mitigate payroll and tax risks since the agency is the one who pays the employee.

» Skip to the video demonstration «

The scenario

In the above scenario let’s assume that there are the following people involved:

  • Adam Agency
  • Eve Employee
  • Connie Company

Here is how this plays out:

  • Connie Company use Adam Agency to find employees for them.
  • Adam Agency put forward Eve Employee who is an ideal fit for Connie Company.
  • Eve Employee gets hired for the role and although she works at Connie Company she is actually paid by Adam Agency.
  • Eve Employee needs to submit weekly timesheets for the hours that she has worked and these need to be approved by Connie Company.
  • Once approved by Connie Company, Eve Employee submits the approved timesheet to Adam Agency.
  • Adam Agency then uses the approved timesheets as the basis for the payroll run and what he needs to pay Eve Employee.

» Skip to the video demonstration «

How this is done out there today

In many scenarios, this is all either paper based or all done via email and an example of how this generally works is as follows:

  • Eve Employee prints out her timesheet template and fills it in with the hours that she has worked.
  • Eve Employee gets this to Connie Company and asks her to approve the timesheet.
  • Once approved, Eve Employee scans this timesheet in and posts, faxes or scans this and sends it to Adam Agency.
  • Adam Agency then files the paperwork and processes the payroll accordingly.

» Skip to the video demonstration «

The problem

In the above scenario, there is lots of paperwork involved and lots of manual steps. To get a full audit trail of who approved what, when, is hard. What happens if Connie Company is travelling, off on sick leave, out of the office or loses the paper timesheet that was on her desk. If Adam Agency has a query on the approved timesheet and needs to query this it involves calls, faxes or emails. What if Connie Company forgets to approve the timesheet, does Eve Employee not get paid.

» Skip to the video demonstration «

Finding a better way

The good news is that there is definitely a better way to handle the above and make the work flow, enter AppsForOps.

  • Adam Agency signs up for AppsForOps.
  • Adam Agency onboards Connie Company.
  • Adam Agency converts Connie Company to an AppsForOps Standard User.
  • This will allow Connie Company to just get access to My Task List where she can view and approve Expense Claims and Timesheets submitted by Eve Employee.
  • Adam Agency onboards Eve Employee as an employee in AppsForOps.
  • Adam Agency converts Eve Employee to an AppsForOps Standard User and give her access to Expense Claim, My Profile, Scheduler and Timesheet.
  • This will allow Eve Employee to log any expenses, maintain her personal details including bank account information and the like and view when she is scheduled to work at Connie Company.

No more paper. No more manual steps. All digital. All automated. Available anytime, anywhere.

Watch the solution in action

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2 great new additions to the AppsForOps Mobile App

Ever wanted to fully manage your Expense Claim or Time Off processes straight from the AppsForOps Mobile App? Now you can.

The latest version of the AppsForOps Mobile App now allows you to do the following:

Expense Claim

  • Submit your Expense Claim drafts
  • Fully manage your Expense Claim drafts including creating, editing and deleting Expense Claim Line items
  • View your submitted Expense Claims including having the ability to clone, recall or cancel

Time Off

  • View your submitted Time Off requests including having the ability to recall or cancel

Download the latest version of the AppsForOps Mobile App now.

Enjoy.

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